Receipt of Waste - data requirements
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These draft data definition tables describe the information we expect to be recorded by the future waste tracking service when a receiving site accepts or rejects waste.
They are a draft and may be updated to reflect changes to policy, legislation and feedback received from those in the waste industry.
Movement details
| Data field | Mandatory or optional | Description |
|---|---|---|
| Organisation ID | Mandatory | This is the unique identifier of the organisation, provided during registration. |
| Date/time received | Mandatory | This is the date and exact time waste was received at the site. |
| Hazardous waste consignment code | Optional | Hazardous waste consignment code (If EWC is Haz, then mandatory) |
| Reasons provided for not having a consignment number | Optional | Reasons provided for not having a consignment number |
| Your unique reference ID | Optional | This could be a unique weighbridge ticket number, waste transfer note number etc. |
| Other references | Optional | Other references for this movement |
| Special handling requirement | Optional | Usually required for waste that might contain harmful chemical, biological or physical characteristics. These may require some special handling to prevent harm. |
Waste items
| Data field | Mandatory or optional | Description |
|---|---|---|
| EWC code (could be multiple EWC codes for one load) | Mandatory | An EWC code is a 6 digit code listed in the European Waste Catalogue (EWC). The EWC is a list of waste types which categorises waste based on a combination of what they are, and the process or activity that produces them. |
| Waste description (proper description of actual waste not EWC description) | Mandatory | A detailed description of a specific waste material, including its physical characteristics, composition, and any potential hazards associated with it. It's essentially a classification of the waste that helps determine how it should be managed and disposed of safely. |
| Physical form | Mandatory | This is the form of the waste. This could be a gas, liquid, solid, powder, sludge or mixed etc. |
| Number of containers | Mandatory | Number of containers for storing, transporting and disposing of waste materials |
| Type of containers | Mandatory | Containers are receptacles used for storing, transporting, and disposing of waste materials. They come in various sizes and types, ranging from small desk-side bins to large industrial skips. |
| Weight - unit of measurement | Mandatory | Unit of measurements of waste being accepted either Grams, Kilograms or Tonnes |
| Weight - amount | Mandatory | Total weight of the waste being accepted |
| Is the waste weight estimated? | Mandatory | Specifies whether the quantity of waste is estimated. |
| POPs data: | ||
| Does the waste contain persistent organic pollutants (POPs)? | Mandatory | Persistent organic pollutants (POPs) are chemical substances that do not break down in the environment. They are a danger to human health and the environment. POPs can be present in hazardous and non-hazardous waste.If "Y" then following properties are mandatory. |
| POP name | Optional | E.g. Aldrin, Chlordane, Dieldrin etc. |
| POP concentration value | Optional | E.g. 50mg per kg of Chlordane. |
| Hazardous waste data: | ||
| Is the waste hazardous? | Mandatory | Hazardous waste is any waste that is potentially harmful to human health or the environment. If "Y" then following properties are mandatory. |
| Hazardous property codes (Haz code) | Optional | Hazard property (HP) codes are used to classify hazardous waste. E.g. HP 1 - Explosive Waste, HP 2 - Oxidising Waste, HP 3 - Flammable Waste etc. Waste classification technical guidance - GOV.UK |
| Chemical or biological component | Optional | E.g. Mercury. |
| Component concentration value | Optional | E.g. 30mg per kg. |
| Disposal or Recovery Codes: | ||
| Disposal / recovery code | Mandatory | Waste disposal and recovery codes are for categorising waste and determining the most appropriate treatment and recovery options. For each EWC (choose one or more R/D codes per EWC and weight/quantity for each code) |
| Weight - unit of measurement | Mandatory | Unit of measurements of waste being accepted either Grams, Kilograms or Tonnes |
| Weight - amount | Mandatory | Total weight of the waste for this disposal or recover code. |
| Is the waste weight estimated? | Mandatory | Specifies whether the quantity of waste is estimated. |
Carrier details
| Data field | Mandatory or optional | Description |
|---|---|---|
| Carrier registration number | Mandatory | A waste carrier registration number is a legal requirement for businesses that transport, buy, sell, or dispose of waste. This license ensures that waste is handled and transported in a responsible and environmentally friendly manner. |
| If Carrier registration number not applicable, give reason(s) | Mandatory | Provide reasons for not having the carrier registration number |
| Carrier organisation name | Mandatory | The business name of the carrier. |
| Carrier address | Optional | The full business location address of the carrier. |
| Carrier post code | Optional | The business location post code of the carrier. |
| Carrier contact email address | Optional | The email address of the carrier. |
| Carrier contact phone number | Optional | The waste carrier business contact number. |
| Vehicle registration number | Optional | The vehicle registration number of the carrier. Mandatory when Means of Transport is "Road" |
| Means of transport (road, rail, air, sea, inland waterway, pipe, others) | Mandatory | This describes how the waste is transported. |
Broker or dealer details
| Data field | Mandatory or optional | Description |
|---|---|---|
| Broker or dealer organisation name | Optional | The broker or dealer organisation name who arranged this transfer. |
| Broker or dealer address | Optional | The business location address of the broker or dealer. |
| Broker or dealer post code | Optional | The business location post code of the broker or dealer. |
| Broker or dealer email | Optional | The email address of the broker or dealer. |
| Broker or dealer phone number | Optional | The broker or dealer business contact number. |
| Broker or dealer registration number | Optional | The Registration number of the broker or dealer. |
Receiver's details
| Data field | Mandatory or optional | Description |
|---|---|---|
| Receiver organisation name | Optional | The receiver's organisation name who arranged this transfer. |
| Receiver email | Optional | The receiver's email address. |
| Receiver phone number | Optional | The receiver's business contact number. |
| Receiver’s authorisation number | Mandatory | This is the site's authorisation (permit or exemption) number that allows it to accept waste for intended recovery and disposal operation. |
| Regulatory position statement | Mandatory | A regulatory position statement (RPS) is issued when the Environment Agency don’t require you to have a permit to carry out certain activities that they regulate. The statement will state which activities you do not require a permit for. |
Receipt
| Data field | Mandatory or optional | Description |
|---|---|---|
| Receipt address | Mandatory | This is the address the waste is received at. |
| Receipt post code | Mandatory | Post code if the address the waste is received at. |
Page last updated on 29 August 2025.