These draft data definition tables describe the information we expect to be recorded by the future waste tracking service when a receiving site accepts or rejects waste.
They are a draft and may be updated to reflect changes to policy, legislation and feedback received from those in the waste industry.
Movement details
Data field
Mandatory or optional
Description
Haz waste consignment number
Mandatory
Hazardous waste consignment number (If EWC is Haz, then mandatory)
Reasons provided for not having a consignment number
Mandatory
Reasons provided for not having a consignment number
Unique reference ID
Optional
This could be a unique weighbridge ticket number, waste transfer note number etc.
Other references
Optional
Other references for this movement
Special handling requirement
Optional
Usually required for waste that might contain harmful chemical, biological or physical characteristics. These may require some special handling to prevent harm.
About the waste
Data field
Mandatory or optional
Description
EWC code (could be multiple EWC codes for one load)
Mandatory
An EWC code is a 6 digit code listed in the European Waste Catalogue (EWC). The EWC is a list of waste types which categorises waste based on a combination of what they are, and the process or activity that produces them.
Waste description (proper description of actual waste not EWC description)
Mandatory
A detailed description of a specific waste material, including its physical characteristics, composition, and any potential hazards associated with it. It's essentially a classification of the waste that helps determine how it should be managed and disposed of safely.
Waste form
Mandatory
This is the form of the waste. This could be a gas, liquid, solid, powder, sludge or mixed etc.
Number of containers
Mandatory
Number of containers for storing, transporting and disposing of waste materials
Type of containers
Mandatory
Containers are receptacles used for storing, transporting, and disposing of waste materials. They come in various sizes and types, ranging from small desk-side bins to large industrial skips.
Waste measurement
Mandatory
Unit of measurements of waste being accepted
Waste measurement quantity
Mandatory
Total weight of the waste being accepted
Is the waste quantity estimate or actual?
Mandatory
Specifies whether the quantity of waste is estimated or actual.
POPs data:
Does the waste contain persistent organic pollutants (POPs)? Y/N (could be multiple POPs for each EWC code)
Mandatory
Persistent organic pollutants (POPs) are chemical substances that do not break down in the environment. They are a danger to human health and the environment. POPs can be present in hazardous and non-hazardous waste.
POP name
Mandatory
E.g. Aldrin, Chlordane, Dieldrin etc.
POP concentration value
Mandatory
E.g. 50mg per kg of Chlordane.
Hazardous waste data:
Hazardous property codes (Haz code)
Mandatory
Hazard property (HP) codes are used to classify hazardous waste. E.g. HP 1 - Explosive Waste, HP 2 - Oxidising Waste, HP 3 - Flammable Waste etc. Waste classification technical guidance - GOV.UK
Chemical or biological component
Mandatory
E.g. Mercury.
Component concentration value
Mandatory
E.g. 30mg per kg.
Carrier details
Data field
Mandatory or optional
Description
Are you accepting all the waste?
Mandatory
Is any of the waste rejected?
If no, what quantity of the waste are you not accepting?
Mandatory
Quantity of waste in kg or % not accepted.
Reason(s) for not accepting all the waste if not accepted?
Mandatory
What are the reasons why all or part of the waste is rejected?
Carrier registration number
Mandatory
A waste carrier registration number is a legal requirement for businesses that transport, buy, sell, or dispose of waste. This license ensures that waste is handled and transported in a responsible and environmentally friendly manner.
If Carrier registration number not applicable, give reason(s)
Mandatory
Provide reasons for not having the carrier registration number
Carrier organisation name
Mandatory
The business name of the carrier.
Carrier address
Optional
The business location address of the carrier.
Carrier contact email address
Optional
The email address of the carrier.
Carrier contact phone number
Optional
The waste carrier business contact number.
Vehicle registration number
Mandatory
The vehicle registration number of the carrier.
Means of transport (road, rail, air, sea, inland waterway, pipe, others)
Mandatory
This describes how the waste is transported.
Other means of transport
Optional
State any other means of transport
Broker or dealer details
Data field
Mandatory or optional
Description
Broker or dealer organisation name
Optional
The broker or dealer organisation name who arranged this transfer.
Broker or dealer address
Optional
The business location address of the broker or dealer.
Broker or dealer registration number
Optional
The Registration number of the broker or dealer.
Receiver's details
Data field
Mandatory or optional
Description
Receiver’s type of site waste authorisation
Mandatory
Waste sites have permits or licenses for certain types of waste. E.g. it could be a landfill site.
Receiver’s authorisation number
Mandatory
This is the site's authorisation (permit or exemption) number that allows it to accept waste for intended recovery and disposal operation.
Regulatory position statement
Mandatory
A regulatory position statement (RPS) is issued when the Environment Agency don’t require you to have a permit to carry out certain activities that they regulate. The statement will state which activities you do not require a permit for.
Receipt declaration
Data field
Mandatory or optional
Description
Date / time waste was received
Mandatory
This is the date and exact time waste was received at the site.
Disposal / recovery code, for each EWC (choose one or more R/D codes per EWC and weight/quantity for each code)
Mandatory
Waste disposal and recovery codes are for categorising waste and determining the most appropriate treatment and recovery options.